Todoist Review 2025

Todoist Review 2025

A smart productivity app that evolves with your workflow—see why Todoist remains a 2025 favorite among individuals and teams alike.
Scott Charles

•4 min read•

Todoist Overview & 2025 Industry Position

Todoist remains a powerhouse in task management, blending simplicity with powerful features to serve more than 30 million users worldwide. Originally launched as a minimalist to-do list, it has expanded into a sophisticated productivity platform beloved by freelancers, professionals, and entire organizations. In 2025, Todoist occupies a premium position in the productivity stack, thanks to continuous refinements, thoughtful AI features, and wide-ranging integrations. It meets the demands of hybrid work, goal tracking, and collaborative task management with minimal friction.

From Launch to 2025: Todoist’s Journey

Todoist’s trajectory began in 2007, when founder Amir Salihefendić sought to create a distraction-free task manager. The web app caught on for its design minimalism and cross-platform capabilities. Key milestones include:

  • 2007: Todoist officially launches
  • 2014: Mobile apps and cross-device sync introduced
  • 2016: Karma system for productivity tracking
  • 2018: Foundations for team collaboration added
  • 2021: Boards introduced to rival Kanban tools like Trello
  • 2023: AI Assistant rolled out in beta

Heading into 2025, Todoist is focused on contextual automation—understanding user patterns to recommend optimal focus areas and adapt workflows preemptively.

Todoist review 2025 hero — product timeline and strategy highlights
Todoist’s evolution from launch to 2025, with the strategy that defines this year.

Todoist Key Features

Todoist offers a feature set that scales from simple daily planning to project-level task collaboration. Highlights include:

  • Smart Task Management: Natural language input, priority flags, recurring tasks, subtasks, and labels
  • Karma Productivity Metrics: Gamified tracking of task completion and streaks
  • Project Views: Choose between list, board (Kanban), or calendar views
  • Collaboration Tools: Shared projects, task assignments, and activity logs
  • Todoist AI: Suggests available time slots, reschedules overdue items, and batch-edits tasks
Todoist’s board view, task prioritization, and AI-suggested rescheduling features in action.

Workflow & UX Design

Todoist’s sleek interface promotes intuitive navigation. Users can type “Meet with Joe every Friday at 10am” and a repeating calendar item is created instantly. Color-coded labels, breadcrumbs, and clean spacing reduce cognitive load. Offline syncing across platforms ensures reliability. The responsive mobile UI is near identical to desktop, making it ideal for hybrid workers.

Pro Tip: Use the “Filter” function with queries like “@work & overdue” to zero in on urgent buckets across projects.

Todoist Pricing Analysis & Value Metrics

As of July 2025, Todoist offers three pricing tiers:

Plan Monthly Key Features
Free $0 5 active projects, basic task management, mobile/desktop access
Pro $5 300 projects, reminders, task durations, AI assistant
Business $8/user Team workspace, Admin controls, shared project roles, advanced reporting

The Pro tier offers tremendous value for solo professionals, especially with AI features now fully integrated. Teams can scale affordably using the Business tier’s secure document and permission layers.

Todoist Discount Code

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Comparison chart of Todoist’s Free, Pro, and Business plans in 2025 for different user types.

Competitive Landscape

Here’s how Todoist compares to other popular productivity apps:

AppPrice RangeBest ForKey Difference
Todoist$0–$8/userIndividuals, teamsSimple UI, versatile features, AI
Trello$0–$10/userVisual plannersKanban-first, fewer automation features
Asana$0–$24.99/userScalable teamsFeature-rich, heavier on PM tools
ClickUp$0–$29/userPower usersHighly customizable, steeper learning

Use Cases

Todoist is used across a broad ecosystem:

  • Freelancers: Track project deliverables and invoice reminders
  • Remote Teams: Assign, follow up, and archive tasks across time zones
  • Educators: Plan coursework and automate recurring schedules
  • Product Managers: Map sprints with boards and integrate with GitHub
  • Therapists & Coaches: Schedule sessions, track goals per client

Todoist Integrations

With over 80 integration partners, Todoist meshes into most productivity ecosystems:

  • Calendar: Google Calendar, Outlook
  • Communication: Slack, Gmail, MS Teams
  • Automation: Zapier, IFTTT, Make
  • Note-Taking: Evernote, Notion
  • DevOps & Tasking: GitHub, Jira

Its API and webhook support allow scalable automation in enterprise contexts.

Todoist’s 2025 integration hub—connect your app stack with powerful two-way syncing capabilities.

Pros & Cons

  • Pros: Clean UI, AI rescheduling, offline syncing, advanced filtering, robust mobile apps
  • Cons: Limited offline collaborative features, cost scales with team size, AI requires paid tier

Final Thoughts

Todoist remains a gold-standard productivity app built for speed and reliability. In 2025, it bridges personal tasking and team collaboration better than ever. If you value minimalist tools with modern capacity, it’s worth every penny. For large-scale PM, it may lack depth—but for everyone else, it’s both sleek and powerful.

Todoist FAQ

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